Club Constitution

Suggested Club Rules:

1. Name
The club shall be called “Roach Dynamos JFC”.

2. Objects
The objects of the Club shall be to provide facilities, promote the game of Association
Football, to arrange matches and social activities for its members and community
participation in the same.

3. Status of Rules
These Club Rules form a binding agreement between each member of the Club.

4. Rules and Regulations
(a) The members of the Club shall so exercise their rights, powers and duties and shall,
where appropriate use their best endeavours to ensure that others conduct themselves
so that the business and affairs of the Club are carried out in accordance with the Rules
and Regulations of The Football Association Limited (“The FA”), Lancashire County Football
Association to which the Club is affiliated and Competitions in which the Club participates,
for the time being in force.
(b) The Club will also abide by The FA’s Child Protection Policies and Procedures,
Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be
in place from time to time.

5. Club Membership
(a) The members of the Club from time to time shall be those persons listed in the
register of members on the club website Roachdynamos.co.uk (the “Membership Register”)
which shall be maintained by the Club Secretary or any Club webmaster.
(b) Any person who wishes to be a member must apply on the Membership Application
Form on the club website Roachdynamos.co.uk and when requested verify their email address
by responding to the website email verification request. Election to membership shall be at the
discretion of the Club Committee and granted in accordance with the anti-discrimination and equality
policies which are in place from time to time. An appeal against refusal may be made to
the Club Committee in accordance with the Complaints Procedure in force from time to
time. Membership shall become effective upon an applicant’s request for membership being accepted
& their verified email address appearing in the website Membership Register.
(c) In the event of a member’s resignation or expulsion, his or her name shall be
removed from the Membership Register.
(d) The FA and Lancashire County Association shall be given access to the Membership
Register on demand.

6.Team Management
Only Club Members can from time to time be appointed as Coaches or Managers of teams.
Any individual appointed to any such role must have had a CRB check completed & also be working
under contract & have or be working towards a minimum of a Level 1 FA Coaching Badge, such a badge must
be attained within 12 months of the date of their original contract being signed, failure must result in the
contract not being renewed.

7. Annual Membership Fee
(a) An annual fee payable by one parent member per player shall be determined from time to time by
The Club Committee and set at a level that will not pose a significant obstacle to community
participation. Any fee shall be payable on a successful application for player membership and
annually by each selected parent member. Fees shall not be repayable.
(b) The Club Committee shall have the authority to levy further subscriptions from the
members as are reasonably necessary to fulfil the objects of the Club.

8. Resignation and Expulsion
(a)8. Resignation and Expulsion
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Management Committee of their resignation. A member whose annual membership fee or match subscription is more than 2 months in arrears shall be deemed to have resigned.
(b) The Management Committee shall have the power to warn, suspend, expel or take such other actions deemed appropriate against any other member of the Club deemed guilty of breach of club rules or conduct prejudicial to the good name of the Club. There shall be no right of appeal.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
(d) A member who resigns or who is expelled shall return to the Club any and all playing kit, equipment or any such property of the Club within 7 days of the acceptance of their resignation or notification of their expulsion.

9. Club Committee
(a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice
Chairperson, Treasurer, Secretary and Child Protection Officer and up to 7 other members,
elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of
appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved
at an Extraordinary General Meeting (“EGM”). One person may hold no more than two
positions of Club Officer at any time. The Club Committee shall be responsible for the
management of all the affairs of the Club. Decisions of the Club Committee shall be
made by a simple majority of those attending the Club Committee meeting. The
Chairperson of the Club Committee meeting shall have a casting vote in the event of a
tie. Meetings of the Club Committee shall be chaired by the Chairman.or in their absence the
Vice Chairman. The quorum for the transaction of business of the Club Committee shall be three.
(c) Decisions of the Club Committee of meetings shall be entered into the Minute Book
of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by
giving not less than seven days’ notice to all members of the Club Committee. The Club
Committee shall hold not less than four meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the
Club Committee which arises between Annual General Meetings shall be filled by a
member proposed by one and seconded by another of the remaining Club Committee
members and approved by a simple majority of the remaining Club Committee
members.
(f) Save as provided for in the Rules and Regulations of The FA, the Lancashire County
Association and any applicable Competition, the Club Committee shall have the power
to decide all questions and disputes arising in respect of any issue concerning the Club
Rules.
(g) The position of a Club Officer shall be vacated if such person is subject to a decision
of The FA that such person be suspended from holding office or from taking part in any
football activity relating to the administration or management of a football club.

10. Annual and Extraordinary General Meetings
(a)An AGM shall be held in each year to:
(i)receive a report of the activities of the Club over the previous year;
(ii)receive a report of the Club’s finances over the previous year;
(iii)elect the members of the Club Committee; and
(iv)consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club
Committee shall be made in writing by the proposer and seconder, both of whom must
be existing members of the Club, to the Club Secretary not less than 21 days before the
AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the
Club Secretary not less than 21 days before the meeting.
(c) An EGM may be called at any time by the Club Committee and shall be called within
21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less
than five members stating the purposes for which the Meeting is required and the
resolutions proposed. Business at an EGM may be any business that may be transacted
at an AGM.
(d) The Secretary shall send to each member at their last known address written notice
of the date of a General Meeting (whether an AGM or an EGM) together with the
resolutions to be proposed at least 14 days before the meeting.
(e) The quorum for a General Meeting shall be………. .
(f) The Chairperson, or in their absence a member selected by the Club Committee,
shall take the chair. Each member present shall have one vote and resolutions shall be
passed by a simple majority. In the event of an equality of votes the Chairperson of the
Meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter
Minutes of General Meetings into the Minute Book of the Club.

11. Club Teams
At its first meeting following each AGM the Club Committee shall appoint a Club member
to be responsible for each of the Club’s football teams. The appointed members shall be
responsible for managing the affairs of the team. The appointed members shall present
to the Club Committee at its last meeting prior to an AGM a written report of the activities
of the team.

12. Club Finances
(a) Bank accounts shall be opened and maintained in the name of the Club (the “Club
Account”). Designated account signatories shall be the the Club Secretary and the Treasurer.
No sum shall be drawn from the Club Account except by cheque signed by the two designated
signatories. All monies payable to the Club shall be received by the Treasurer and deposited
in the Club Account.
(b) The Club Property shall be applied only in furtherance of the objects of the Club. The
distribution of profits or proceeds arising from the sale of Club Property to members is
prohibited.
(c) The Club Committee shall have the power to authorise the payment of remuneration
and expenses to any member of the Club (although a Club shall not remunerate a
member for playing) and to any other person or persons for services rendered to the
Club.

(d) The Club may provide sporting and related social facilities, sporting equipment,
coaching, courses, insurance cover, medical treatment, away-match expenses, post
match refreshments and other ordinary benefits of Community Amateur Sports Clubs as
provided for in the Finance Act 2002.
(e) The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for
providing goods and services, on fair terms set by the Club Committee without
the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Club Committee and members acting properly in the course of
the running of the Club against any liability incurred in the proper running of the
Club (but only to the extent of its assets).
(f) The Club shall keep accounting records for recording the fact and nature of all
payments and receipts so as to disclose, with reasonable accuracy, at any time, the
financial position, including the assets and liabilities of the Club. The Club must retain its
accounting records for a minimum of six years.
(g) The Club shall prepare an annual “Financial Statement”, in such format as shall be
available from The FA from time to time. The Financial Statement shall be verified & approved
by members at a general meeting. A copy of any Financial Statement shall, on demand, be
forwarded to The FA.

13. Dissolution
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and
shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of
the Club Committee shall be responsible for the winding up of the assets and liabilities of
the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the
Club shall be transferred to another Club, a Competition, the Lancashire County Association
or The FA for use by them for related community sports.

Roach Dynamos JFC

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